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Purchases

To add a purchase:

You can add purchases made for your business to keep track of how much you’ve spent and to also get accurate reports on how your business is doing.

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  1. First log in to your business page
  2. If you are not automatically directed to your seller dashboard, click on the right hand corner where it says “Hi Your Name” and select Dashboard from the drop down list.
  3. Once you’re in the dashboard, click on Purchases on the left and select “Add Purchase”. This will take you to the Add Purchases page.
  4. Select a Supplier from the drop down list or add a new supplier by clicking on the plus sign in the supplier box.
  5. Enter a Reference Number, for example the purchase order number sent to the supplier or the invoice number received from the supplier.
  6. Select a Purchase Date which by default will show today’s date.
  7. Select a Business Location where the purchased item(s) will be available for sale
  8. You may also choose to add either the Purchase Order you sent or the Invoice you received from your Supplier. To do so, click Browse, next to the Attach Document field and upload the document.
  9. Select a Purchase Status:
    – Received    : choose if you’ve received goods from a supplier.
    – Pending    : choose if goods are in the process of being delivered. Once goods have been received, status must be changed to “Received” to add goods to stock available for sale.
    – Ordered    : choose if you’ve sent in a purchase order to a supplier. Once goods have been received, status must be changed to “Received” to add goods to stock available for sale.
  10. Next add the details of the purchase. Search for a product in the search box or add a new product.
  11. Once you’ve selected a product, you will notice it shows up on the table below. You can now edit and add the following information:
    – Purchase Quantity    : the number of the units ordered/purchased
    – Unit Cost (Before Discount)    : the cost of each unit before any discounts from the supplier
    – Discount Percent    : the percentage discount given for that product (simply enter figure; do not enter percentage sign)
    – Unit Cost (Before Tax)    : automatically calculated (Unit Cost (Before Tax) = Unit Cost (Before Discount) – Discount Percent Amount)
    – Line Total    : automatically calculated (Line Total = Purchase Quantity x Unit Cost (Before Discount)
    – Profit Margin (%)    : does not affect calculations
    – Unit Selling Price    : does not affect calculations
  12. The discount percentage in the table represents discounts applied to individual products. If you received a discount on the total purchase, you may add this in the following fields:

    – Discount Type    : select whether you will enter the discount as a dollar amount (Fixed) or as a percentage (Percentage).
    – Discount Amount    : enter either percentage or dollar amount.
    – If there is no discount, then Discount Type should be None and the Discount Amount should be zero (0).
  13. If any tax was applied to your purchase, you will need to select the tax applied and the system will automatically calculate the tax amount. If no tax was applied, select None in the Purchase Tax field.
  14. You will also need to add any shipping information. Simply click in the Shipping Details text box to add any specific details and type in the amount for Shipping Charges if any.
  15. Your Purchase Total should match the total on your purchase order or the invoice received from your supplier.
  16. You can any notes in the Additional Notes text box.
  17. If you have made any payments towards this purchase, you can also add that information by adding the Amount, Payment Method and Payment Note. Any payments added will be deducted from the Purchase Total.
  18. The Payment Due (the last figure to the bottom right of the page) is automatically calculated. Payment Due = Purchase Total – Payment Amount.
  19. Once you are done entering all necessary information, click save. Saving your purchase will take you to the Purchases page, where you should see the purchase listed.

The Action Tab on the Purchases Page

‍On the Purchases page, the Action tab allows you to:

  1. Export to CSV: download a copy of a list of your purchases in CSV file format
  2. Export to Excel: download a copy of a list of your purchases in Excel file format
  3. Export to PDF: download a copy of a list of your purchases in PDF format
  4. Print: print a copy of a list of your purchases

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